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https://meetings-conventions.com
meetings conventions
Most recent job postings at meetings conventions
via Glassdoor
posted_at: 5 days agoschedule_type: Full-timework_from_home: 1
Senior Meeting/Convention Planner
Impact XM develops solutions for virtual and live events. We are looking for a Senior Meeting/Convention Planner o join our team in Dayton, NJ or remotely for qualified candidates who are able to work based on Eastern Time Zone hours. Senior Meeting/Convention Planner coordinates arrangements for group meetings and conventions by performing the following duties... personally or through subordinate supervisors.
RESPONSIBILITIES:
Serves
Senior Meeting/Convention Planner
Impact XM develops solutions for virtual and live events. We are looking for a Senior Meeting/Convention Planner o join our team in Dayton, NJ or remotely for qualified candidates who are able to work based on Eastern Time Zone hours. Senior Meeting/Convention Planner coordinates arrangements for group meetings and conventions by performing the following duties... personally or through subordinate supervisors.
RESPONSIBILITIES:
Serves as liaison between suppliers and organization staff in arranging meetings, events, training sessions, and conference and trade show hospitality suites.
Researches, evaluates, negotiates with, establishes, and maintains relationships with preferred vendors.
Develops proposals, estimated cost models, budgets, tracks budget statistics, and prepares management reports for individual events, as well as monthly tracking of annual program spend.
Maintains budget and budget changes throughout pre-planning, meeting execution and post-show reconciliation.
Leads selection of meeting/event site process.
Negotiates hotel, lodging and meeting space rental contracts to meet approved budget.
Oversees meeting schedules, materials and services for multiple meetings/convention needs for recurring client.
Coordinates registration and payment procedures, promotional advertising and mailings, invitations, and corporate sponsorship activities.
Consults with representatives of client group or organization, as well as Impact XM Convention and Meeting Planners to plan meeting and/or convention details such as number of persons expected, housing requirements, meeting space desired, food service schedule and payment arrangements.
Communicates with Convention Management, Housing Bureaus, Hotels and other entities to secure and manage multi-room “housing blocks” of sleeping rooms and registration/badge needs, as well as meeting spaces and support services (Food & Beverage, AV, etc.) during convention activities.
Plans the scope of the individual conference activities, including time(s), location(s), and cost(s) tasks including:
• Research compliant venue options and negotiates/secures contracts
• Prepare SOW, request Purchase Orders for approved items
• Prepare formal estimates
• Coordinates and Secures Audio Visual
• Create and send event marketing communications via email, Starcite
• Send and track correspondence with attendees, speakers, sponsors, exhibitors
• Coordinate of event publications and syllabus materials
• Prepare BEO information with event venues
• Coordinate travel, lodging, and expenses for participants
• Create and manage budgets
• Work directly with registrants on problems and inquires
• Staff events and manage onsite event registration; includes travel to selected meetings
• Data entry and daily administrative functions
• Track invoices and receipts as requested; track expenses for event budget reconciliation
• Ensures client guidelines and business rules are followed
• Ability to coordinate multiple meetings simultaneously
• Ability to meet established deadlines
• Coordination of High-profile congress meetings
Notifies Client representatives, as well as internal department personnel of arrangements made, and of upcoming key dates.
Reports on attendee and housing status to client on regular basis.
Manages changes to client requests, requesting changes in plan as needed.
Oversees communications to attendees, in the form of electronic (email) communications, as well as Convention Information documents (for attendees) and Final Housing and Registration Reports (for clients.)
Oversees on-site delivery of housing, registration, badging delivery for client group at a convention.
Oversees and manages payment process for housing blocks, including creation of Master Billing with hotels, payments using Impact credit cards and/or working with client for direct client payment.
Travels on site as needed.
Acts as liaison between the meeting facility and the planners who work for associations, businesses, and governments.
Inspects rooms and displays for conformance to needs and desires of group.
Arranges publicity, special functions, adjusts complaints, and performs other duties to promote goodwill.
Records financial information in Impact XM systems in a clear and timely manner.
Reviews/reconciles event bills and credit card statements; approves payment.
REQUIREMENTS & SKILLS:
• Bachelor's degree (B.A. or B.S.) from four-year college or university; and 2+ years’ similar experience successfully executing projects and programs and/or training; or equivalent combination of education and experience.
• Proficiency with registration software programs (i.e. Lanyon/StarCite, Cvent, etc.)
• Experience with Trade Shows, Convention and/or Congress planning, as well as Housing Bureaus is highly desirable.
• Must be passionate about working with people and be customer-centric.
• Must show good attention to detail.
• Effective communication skills are required: including the ability to make effective presentations; prepare written documentation including proposals, quotations and letters; maintain accurate and complete client and project files.
• Exhibit the ability to multi-task, sell, and operate under severe time constraints and immovable deadlines. Good organization, detail and follow-up skills are required.
• Experience in the event marketing or a creative solutions-based agency.
• Thrives in an entrepreneurial and independent environment.
• Embodies flexibility, open-mindedness and receptivity.
• Actively works out solutions.
• Identifies something valuable in being part of a team and ability to effectively collaborate.
• Must be able to develop excellent rapport with existing and prospective clients.
• Must have a good “business sense”.
• Proficient using Microsoft office programs.
About Impact XM
Impact XM is a global event and experiential marketing agency that empowers brands to power business—and has nearly 50 years in business to prove it. From events, exhibits and environments to digital engagements and consumer activations, we create experiences that connect brands and consumers in a meaningful way. This ensures we live up to our name by making a positive impact on people’s lives and our clients’ business.
OUR BRAND – What We Believe
Passion
is Paramount – We love what we do, take pride in doing it and celebrate what we accomplish.
ABC
Always Be CURIOUS – We explore the possibilities, discover innovative solutions, and learn from experience.
We>Me
Collaboration and transparent communication creates our best work.
Trust
is Earned – We are defined by our actions and held accountable to our co-workers, clients, and outcomes.
Respect
is Given – We understand, acknowledge, and appreciate the perspective and actions of others.
Impact XM Benefits - US
Impact XM offers a comprehensive benefit package including: Medical, Dental, Vision, Life, LTD,401(k), Flexible Time Off and Holiday pay as well as competitive salaries and the opportunity for growth within our exciting industry Show more details...
Impact XM develops solutions for virtual and live events. We are looking for a Senior Meeting/Convention Planner o join our team in Dayton, NJ or remotely for qualified candidates who are able to work based on Eastern Time Zone hours. Senior Meeting/Convention Planner coordinates arrangements for group meetings and conventions by performing the following duties... personally or through subordinate supervisors.
RESPONSIBILITIES:
Serves as liaison between suppliers and organization staff in arranging meetings, events, training sessions, and conference and trade show hospitality suites.
Researches, evaluates, negotiates with, establishes, and maintains relationships with preferred vendors.
Develops proposals, estimated cost models, budgets, tracks budget statistics, and prepares management reports for individual events, as well as monthly tracking of annual program spend.
Maintains budget and budget changes throughout pre-planning, meeting execution and post-show reconciliation.
Leads selection of meeting/event site process.
Negotiates hotel, lodging and meeting space rental contracts to meet approved budget.
Oversees meeting schedules, materials and services for multiple meetings/convention needs for recurring client.
Coordinates registration and payment procedures, promotional advertising and mailings, invitations, and corporate sponsorship activities.
Consults with representatives of client group or organization, as well as Impact XM Convention and Meeting Planners to plan meeting and/or convention details such as number of persons expected, housing requirements, meeting space desired, food service schedule and payment arrangements.
Communicates with Convention Management, Housing Bureaus, Hotels and other entities to secure and manage multi-room “housing blocks” of sleeping rooms and registration/badge needs, as well as meeting spaces and support services (Food & Beverage, AV, etc.) during convention activities.
Plans the scope of the individual conference activities, including time(s), location(s), and cost(s) tasks including:
• Research compliant venue options and negotiates/secures contracts
• Prepare SOW, request Purchase Orders for approved items
• Prepare formal estimates
• Coordinates and Secures Audio Visual
• Create and send event marketing communications via email, Starcite
• Send and track correspondence with attendees, speakers, sponsors, exhibitors
• Coordinate of event publications and syllabus materials
• Prepare BEO information with event venues
• Coordinate travel, lodging, and expenses for participants
• Create and manage budgets
• Work directly with registrants on problems and inquires
• Staff events and manage onsite event registration; includes travel to selected meetings
• Data entry and daily administrative functions
• Track invoices and receipts as requested; track expenses for event budget reconciliation
• Ensures client guidelines and business rules are followed
• Ability to coordinate multiple meetings simultaneously
• Ability to meet established deadlines
• Coordination of High-profile congress meetings
Notifies Client representatives, as well as internal department personnel of arrangements made, and of upcoming key dates.
Reports on attendee and housing status to client on regular basis.
Manages changes to client requests, requesting changes in plan as needed.
Oversees communications to attendees, in the form of electronic (email) communications, as well as Convention Information documents (for attendees) and Final Housing and Registration Reports (for clients.)
Oversees on-site delivery of housing, registration, badging delivery for client group at a convention.
Oversees and manages payment process for housing blocks, including creation of Master Billing with hotels, payments using Impact credit cards and/or working with client for direct client payment.
Travels on site as needed.
Acts as liaison between the meeting facility and the planners who work for associations, businesses, and governments.
Inspects rooms and displays for conformance to needs and desires of group.
Arranges publicity, special functions, adjusts complaints, and performs other duties to promote goodwill.
Records financial information in Impact XM systems in a clear and timely manner.
Reviews/reconciles event bills and credit card statements; approves payment.
REQUIREMENTS & SKILLS:
• Bachelor's degree (B.A. or B.S.) from four-year college or university; and 2+ years’ similar experience successfully executing projects and programs and/or training; or equivalent combination of education and experience.
• Proficiency with registration software programs (i.e. Lanyon/StarCite, Cvent, etc.)
• Experience with Trade Shows, Convention and/or Congress planning, as well as Housing Bureaus is highly desirable.
• Must be passionate about working with people and be customer-centric.
• Must show good attention to detail.
• Effective communication skills are required: including the ability to make effective presentations; prepare written documentation including proposals, quotations and letters; maintain accurate and complete client and project files.
• Exhibit the ability to multi-task, sell, and operate under severe time constraints and immovable deadlines. Good organization, detail and follow-up skills are required.
• Experience in the event marketing or a creative solutions-based agency.
• Thrives in an entrepreneurial and independent environment.
• Embodies flexibility, open-mindedness and receptivity.
• Actively works out solutions.
• Identifies something valuable in being part of a team and ability to effectively collaborate.
• Must be able to develop excellent rapport with existing and prospective clients.
• Must have a good “business sense”.
• Proficient using Microsoft office programs.
About Impact XM
Impact XM is a global event and experiential marketing agency that empowers brands to power business—and has nearly 50 years in business to prove it. From events, exhibits and environments to digital engagements and consumer activations, we create experiences that connect brands and consumers in a meaningful way. This ensures we live up to our name by making a positive impact on people’s lives and our clients’ business.
OUR BRAND – What We Believe
Passion
is Paramount – We love what we do, take pride in doing it and celebrate what we accomplish.
ABC
Always Be CURIOUS – We explore the possibilities, discover innovative solutions, and learn from experience.
We>Me
Collaboration and transparent communication creates our best work.
Trust
is Earned – We are defined by our actions and held accountable to our co-workers, clients, and outcomes.
Respect
is Given – We understand, acknowledge, and appreciate the perspective and actions of others.
Impact XM Benefits - US
Impact XM offers a comprehensive benefit package including: Medical, Dental, Vision, Life, LTD,401(k), Flexible Time Off and Holiday pay as well as competitive salaries and the opportunity for growth within our exciting industry Show more details...
via Salary.com
posted_at: 5 days agoschedule_type: Full-timework_from_home: 1
POSITION: Event Manager DEPARTMENT: Event Services REPORTS TO: Director of Food and Beverage FLSA STATUS: Salaried Exempt Summary As the world’s leading venue management company and producer of live event experiences, ASM Global is the preeminent management and content partner with over 350 venues worldwide. Operating and investing in the world’s most important stadiums, arenas, convention centers, and theaters requires unmatched dedication and
POSITION: Event Manager DEPARTMENT: Event Services REPORTS TO: Director of Food and Beverage FLSA STATUS: Salaried Exempt Summary As the world’s leading venue management company and producer of live event experiences, ASM Global is the preeminent management and content partner with over 350 venues worldwide. Operating and investing in the world’s most important stadiums, arenas, convention centers, and theaters requires unmatched dedication and the most profound expertise. Our focus is YOU! Through investments in growth, resources, and technology we strive to enhance the experience of our internal Team Members and to continue creating amazing live experiences for the guests that we serve. ASM’s Ithaca Downtown Conference Center has an excellent and immediate opening for an Event Manager. The Event Manager provides professional client services support in the planning, organization, and management of events within the facility. The Event Manager also monitors the logistics of events... and all event coordination tasks after events are booked through the conclusion of the event. A minimum of two years management level experience coordinating events in a multi-purpose facility which services conventions, exhibits, trade and consumer shows, athletic events, concerts, sales meetings, food and beverage functions etc. in a Convention Center or Major hotel is a requirement of this position. Essential Duties and Responsibilities Include the following. Other duties may be assigned. Supervises staff and oversees all aspects of facility operations related to events Meets with client groups to plan and organize assigned meetings and/or events Coordinates activities with the various service contractors for assigned meetings and/or events Guides clients in preparation of events by interpreting and explaining contract provisions, policies and procedures Keeps clients informed as to status of deadline schedules, including but not limited to floor plan submissions, meeting room set-up specifications, insurance requirements and other relevant details Prepares cost estimates and monitors final billing Provides clear, concise, and timely communication of detailed requirements to operational departments Assists in scheduling operational set-ups to provide equipment or service needs Monitors and supervises facility set-up when necessary Assists in training Event Services staff Serves as primary liaison between clients and facility departments Monitors in-house events, maintaining close contact with clients and facility staff to ensure successful events. Follows-up on all client requests, concerns, and problems Attends appropriate planning, organization and other event and facility meetings in support of facility operations Serves as Manager on duty as required Supervisory Responsibilities Directly supervises the Event Services staff. The Event Manager carries out supervisory responsibilities in accordance with ASM policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding; disciplining employees in conjunction with Human Resources; addressing complaints and resolving problems. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and/or Experience Bachelor's degree (B. A.) from four-year college or university Minimum of two years management level experience coordinating events in a multi-purpose facility which services conventions, exhibits, trade and consumer shows, athletic events, concerts, sales meetings, food and beverage functions etc. in a Convention Center or Major hotel Excellent verbal and written skills needed Working knowledge of the principles of facility management, services and equipment for a similar facility Skills and Abilities Excellent organizational, planning and interpersonal skills Exceptional written and verbal skills Ability to prioritize multiple projects Demonstrate problem-solving and communication skills Supervisory experience required Professional presentation, appearance and work ethic Computer Skills To perform this job successfully, an individual should have knowledge using Microsoft Office. Other Qualifications Ability to work under limited supervision and to interact with all levels of staff including management Ability to work long and irregular hours that may vary due to functions and may include day, evening, weekends and holidays Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to move around the facility; to stand for long hours during events; talk and hear. This position may require work inside or outside of the building, as needed by events. Note The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position. ASM is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor. Our Work Experience is the combination of everything that's unique about us: our culture, our core values, our company meetings, our commitment to sustainability, our recognition programs, but most importantly, it's our people. Our employees are self-disciplined, hard working, curious, trustworthy, humble, and truthful. They make choices according to what is best for the team, they live for opportunities to collaborate and make a difference, and they make us the #1 Top Workplace in the area
Show more details...
via Glassdoor
posted_at: 2 days agoschedule_type: Full-time
This is a unique opportunity to join an early-stage product development group, Transcatheter Mitral & Tricuspid Therapies (TMTT), focused on developing solutions for patients suffering from structural heart disease. The candidate will join a fast-paced, dynamic team and the individual who fills it will play a pivotal role in the development of new therapies and devices, from concept through to... human use.
The Meetings and Events Specialist will
This is a unique opportunity to join an early-stage product development group, Transcatheter Mitral & Tricuspid Therapies (TMTT), focused on developing solutions for patients suffering from structural heart disease. The candidate will join a fast-paced, dynamic team and the individual who fills it will play a pivotal role in the development of new therapies and devices, from concept through to... human use.
The Meetings and Events Specialist will participate in efficient planning, creation, and management of HCP (Professional Education) Training events for TMTT. Ensure best-in-class training programs in TMTT.
This role is based in Irvine, California with option for hybrid remote, along with 25% travel nationwide.
Key Responsibilities:
Collaborate closely with the Physician Training Manager and the Physician Training Senior Specialist to ensure a best-in-class HCP Training Program.
Organize and manage all event details such as venue, travel, transportation, decor, catering/reservations, invitee list, speakers/faculty, equipment, promotional material, etc.
Manage pre-meeting preparation of materials, notebooks, packages, registration lists, etc.
Create and launch various program websites in Cvent based on stakeholder needs, establish reporting cadence per program as needed, and provide guidance for best practices on tool management. Implement Cvent to Concur (travel) and assist assure seamless registration process.
Process RFPs and contracts. Ensure compliance with HCP guidelines/Sunshine Act, insurance, legal, health and safety obligations
Lead in design and execution of customer facing programmatic content (websites, registration, surveys)
Solicit and analyze programs for feedback and present results to management, and make recommendations for program enhancements
Ensure that trainings are in compliance with Edwards standards.
Serve as contact for events with internal project teams, external customers (HCPs, speakers, attendees), and hotels/vendors. Proactively handle any arising issues and troubleshoot any emerging problems leading up to and on the event day. Mitigate any change in direction of event planning
Manage budget and track event finances including processing check requests, invoicing, and expense reporting
Be able to lead negotiations with hotels and vendors.
Education and Experience Requirements:
Bachelors degree with 3 years of events experience or equivalent, and advanced experience working as a system administrator in meetings management technology tool, cvent.
Required Skills:
Proven event management experience, CMP preferred
Ability to work in a fast paced environment
Strong interpersonal and relationship building skills
Excellent time management, written and verbal communication skills, and project management skills
Strict attention to detail
Proven expertise in Word, Excel, PowerPoint, Adobe, and ability to operate general office machinery
CVENT Event Management Software knowledge required
Ability to manage confidential information with discretion
Completes tasks in resourceful and effective ways
Ability to interact professionally with all organizational levels
Must be able to work in a team environment, including inter-departmental teams, with supervisory guidance provided as needed in the execution of routine tasks
General instructions given with assignment of new lines of work or complex special assignments
Adhere to all company rules and requirements (e.g., pandemic protocols, Environmental Health & Safety rules) and take adequate control measures in preventing injuries to themselves and others as well as to the protection of environment and prevention of pollution under their span of influence/control
About Edwards Lifesciences
Edwards Lifesciences is the global leader in patient-focused medical innovations for structural heart disease, as well as critical care and surgical monitoring. Driven by a passion to help patients, the company collaborates with the world’s leading clinicians and researchers to address unmet healthcare needs, working to improve patient outcomes and enhance lives. Headquartered in Irvine, California, Edwards Lifesciences has extensive operations in North America, Europe, Japan, Latin America and Asia and currently employs over 18,500 individuals worldwide.
For us, helping patients is not a slogan - it’s our life’s work. From developing devices that replace or repair a diseased heart valve to creating new technologies that monitor vital signs in the critical care setting, we focus on helping patients regain and improve the quality of their life.
COVID Vaccination Requirement
Edwards is committed to complying with the requirements and guidance from our government authorities and to protecting our vulnerable patients and the healthcare providers who are treating them around the world. As such, all Healthcare Interacting positions require COVID-19 vaccination, which includes anyone who directly interfaces with patients and those who interact with healthcare providers as part of their role. If hired, as a condition of employment, you will be required to submit proof that you have been fully vaccinated for COVID-19, unless you request and are granted a medical or religious accommodation for exemption from the vaccination requirement. This vaccination requirement does not apply in countries where it is prohibited by law to impose vaccination. In countries where vaccines are less available, or other requirements exist, we may institute alternate measures that optimize patient safety and healthcare provider safety, which may include regular COVID testing or specific masking requirements.
For United States Applicants Only:
Edwards is an Equal Opportunity/Affirmative Action employer including protected Veterans and individuals with disabilities.
Know your Rights: Workplace Discrimination is Illegal Poster
Disability accommodation for employment applicants
Edwards E-Verify
Family and Medical Leave Act (FMLA)
Employee Polygraph Protection Act (EPPA)
Pay Transparency Notice Show more details...
The Meetings and Events Specialist will participate in efficient planning, creation, and management of HCP (Professional Education) Training events for TMTT. Ensure best-in-class training programs in TMTT.
This role is based in Irvine, California with option for hybrid remote, along with 25% travel nationwide.
Key Responsibilities:
Collaborate closely with the Physician Training Manager and the Physician Training Senior Specialist to ensure a best-in-class HCP Training Program.
Organize and manage all event details such as venue, travel, transportation, decor, catering/reservations, invitee list, speakers/faculty, equipment, promotional material, etc.
Manage pre-meeting preparation of materials, notebooks, packages, registration lists, etc.
Create and launch various program websites in Cvent based on stakeholder needs, establish reporting cadence per program as needed, and provide guidance for best practices on tool management. Implement Cvent to Concur (travel) and assist assure seamless registration process.
Process RFPs and contracts. Ensure compliance with HCP guidelines/Sunshine Act, insurance, legal, health and safety obligations
Lead in design and execution of customer facing programmatic content (websites, registration, surveys)
Solicit and analyze programs for feedback and present results to management, and make recommendations for program enhancements
Ensure that trainings are in compliance with Edwards standards.
Serve as contact for events with internal project teams, external customers (HCPs, speakers, attendees), and hotels/vendors. Proactively handle any arising issues and troubleshoot any emerging problems leading up to and on the event day. Mitigate any change in direction of event planning
Manage budget and track event finances including processing check requests, invoicing, and expense reporting
Be able to lead negotiations with hotels and vendors.
Education and Experience Requirements:
Bachelors degree with 3 years of events experience or equivalent, and advanced experience working as a system administrator in meetings management technology tool, cvent.
Required Skills:
Proven event management experience, CMP preferred
Ability to work in a fast paced environment
Strong interpersonal and relationship building skills
Excellent time management, written and verbal communication skills, and project management skills
Strict attention to detail
Proven expertise in Word, Excel, PowerPoint, Adobe, and ability to operate general office machinery
CVENT Event Management Software knowledge required
Ability to manage confidential information with discretion
Completes tasks in resourceful and effective ways
Ability to interact professionally with all organizational levels
Must be able to work in a team environment, including inter-departmental teams, with supervisory guidance provided as needed in the execution of routine tasks
General instructions given with assignment of new lines of work or complex special assignments
Adhere to all company rules and requirements (e.g., pandemic protocols, Environmental Health & Safety rules) and take adequate control measures in preventing injuries to themselves and others as well as to the protection of environment and prevention of pollution under their span of influence/control
About Edwards Lifesciences
Edwards Lifesciences is the global leader in patient-focused medical innovations for structural heart disease, as well as critical care and surgical monitoring. Driven by a passion to help patients, the company collaborates with the world’s leading clinicians and researchers to address unmet healthcare needs, working to improve patient outcomes and enhance lives. Headquartered in Irvine, California, Edwards Lifesciences has extensive operations in North America, Europe, Japan, Latin America and Asia and currently employs over 18,500 individuals worldwide.
For us, helping patients is not a slogan - it’s our life’s work. From developing devices that replace or repair a diseased heart valve to creating new technologies that monitor vital signs in the critical care setting, we focus on helping patients regain and improve the quality of their life.
COVID Vaccination Requirement
Edwards is committed to complying with the requirements and guidance from our government authorities and to protecting our vulnerable patients and the healthcare providers who are treating them around the world. As such, all Healthcare Interacting positions require COVID-19 vaccination, which includes anyone who directly interfaces with patients and those who interact with healthcare providers as part of their role. If hired, as a condition of employment, you will be required to submit proof that you have been fully vaccinated for COVID-19, unless you request and are granted a medical or religious accommodation for exemption from the vaccination requirement. This vaccination requirement does not apply in countries where it is prohibited by law to impose vaccination. In countries where vaccines are less available, or other requirements exist, we may institute alternate measures that optimize patient safety and healthcare provider safety, which may include regular COVID testing or specific masking requirements.
For United States Applicants Only:
Edwards is an Equal Opportunity/Affirmative Action employer including protected Veterans and individuals with disabilities.
Know your Rights: Workplace Discrimination is Illegal Poster
Disability accommodation for employment applicants
Edwards E-Verify
Family and Medical Leave Act (FMLA)
Employee Polygraph Protection Act (EPPA)
Pay Transparency Notice Show more details...
via Glassdoor
posted_at: 23 days agoschedule_type: Full-time
Description:
The Meeting Coordinator is responsible for supporting the Conference Planning and Events Department in all aspects of the planning and execution of all meetings for the association...
In addition to the below list of responsibilities, the Meeting Coordinator will carry out assigned tasks that are consistent with the general responsibilities of this position.
RESPONSIBILITIES
• Support activities related to the logistics for all ACA
Description:
The Meeting Coordinator is responsible for supporting the Conference Planning and Events Department in all aspects of the planning and execution of all meetings for the association...
In addition to the below list of responsibilities, the Meeting Coordinator will carry out assigned tasks that are consistent with the general responsibilities of this position.
RESPONSIBILITIES
• Support activities related to the logistics for all ACA meetings to include the Annual Conference.
• Provide support to Annual Conference components INSIDE of the Convention Center Facility to include – but not limited to:
Assist with Convention Center management – floor plan diagrams, food and beverage, electrical
Assist with contractor management, signage, furniture, etc. for registration and membership areas, exhibit hall and other areas as needed.
Assist with Convention Center vendor management – security, medical.
• Provide support to Annual Conference components OUTSIDE of the Convention Center Facility to include - but not limited to:
Assist with hotel management – food and beverage, audio visual, housing reservations, décor
Assist with transportation management – shuttle buses and ground transfers
Assist with DMC management – tours, entertainment, temporary staffing
• Assist the Conference Planning and Events team to create and disseminate forms, communicate all needs, requests, changes, edits, questions, concerns, procedures, traditions, to hotel, facility or vendor contacts before all meetings and events.
• Track and compile all draft print and digital content for meetings and events, to include but is not limited to, Conference Program Schedule, and Conference Planning Calendar and Master Schedule.
• Monitor and update Annual Conference website and mobile app.
• Assist with coding and reconciling all invoices related to meetings.
• Monitor the Conference Planning and Events budgeting for accuracy.
• Support with site pre-planning activities, on-site events and post-event activities.
• Contribute creative solutions regarding process management, data collection, development of new projects, and keeping ACA meetings and events relevant.
• Track and compile all Conference Planning and Events contracts and agreements.
• Assist on all full staff ACA internal events.
• Support additional events and administrative duties as assigned.
Requirements:
QUALIFICATIONS
• A strong interest in Meeting and Events planning.
• A Bachelor’s degree or relevant work experience is required.
• A Minimum of 1-2 years of Meetings and Event planning experience.
• Excellent overall computer skills with advanced knowledge of Excel and Word
• High level of professionalism is required.
• Excellent written and verbal communication skills.
• Strong time management and organizational skills.
• Strong customer service skills are required.
• Ability to travel to site locations.
An Equal Opportunity/Affirmative Action/Pro Disabled and Veteran EmployerAt ACA, Equal Employment Opportunity is our commitment and goal. All qualified candidates will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other protected status designated by federal, state or local law Show more details...
The Meeting Coordinator is responsible for supporting the Conference Planning and Events Department in all aspects of the planning and execution of all meetings for the association...
In addition to the below list of responsibilities, the Meeting Coordinator will carry out assigned tasks that are consistent with the general responsibilities of this position.
RESPONSIBILITIES
• Support activities related to the logistics for all ACA meetings to include the Annual Conference.
• Provide support to Annual Conference components INSIDE of the Convention Center Facility to include – but not limited to:
Assist with Convention Center management – floor plan diagrams, food and beverage, electrical
Assist with contractor management, signage, furniture, etc. for registration and membership areas, exhibit hall and other areas as needed.
Assist with Convention Center vendor management – security, medical.
• Provide support to Annual Conference components OUTSIDE of the Convention Center Facility to include - but not limited to:
Assist with hotel management – food and beverage, audio visual, housing reservations, décor
Assist with transportation management – shuttle buses and ground transfers
Assist with DMC management – tours, entertainment, temporary staffing
• Assist the Conference Planning and Events team to create and disseminate forms, communicate all needs, requests, changes, edits, questions, concerns, procedures, traditions, to hotel, facility or vendor contacts before all meetings and events.
• Track and compile all draft print and digital content for meetings and events, to include but is not limited to, Conference Program Schedule, and Conference Planning Calendar and Master Schedule.
• Monitor and update Annual Conference website and mobile app.
• Assist with coding and reconciling all invoices related to meetings.
• Monitor the Conference Planning and Events budgeting for accuracy.
• Support with site pre-planning activities, on-site events and post-event activities.
• Contribute creative solutions regarding process management, data collection, development of new projects, and keeping ACA meetings and events relevant.
• Track and compile all Conference Planning and Events contracts and agreements.
• Assist on all full staff ACA internal events.
• Support additional events and administrative duties as assigned.
Requirements:
QUALIFICATIONS
• A strong interest in Meeting and Events planning.
• A Bachelor’s degree or relevant work experience is required.
• A Minimum of 1-2 years of Meetings and Event planning experience.
• Excellent overall computer skills with advanced knowledge of Excel and Word
• High level of professionalism is required.
• Excellent written and verbal communication skills.
• Strong time management and organizational skills.
• Strong customer service skills are required.
• Ability to travel to site locations.
An Equal Opportunity/Affirmative Action/Pro Disabled and Veteran EmployerAt ACA, Equal Employment Opportunity is our commitment and goal. All qualified candidates will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other protected status designated by federal, state or local law Show more details...
via LinkedIn
posted_at: 2 days agoschedule_type: Contractorwork_from_home: 1
WHO WE ARE
We, the partners and team at SSP, are everything in between. We are leaders from every side of the hospitality industry, and from the moment you set your sights on achievement, we stand with you to spark the ideas that fuel the strategies and ensure your success. From strategic planning consultation, to revenue enhancement support, to sourcing great people, we are here and ready to... work with you every step of the way. Once you join
WHO WE ARE
We, the partners and team at SSP, are everything in between. We are leaders from every side of the hospitality industry, and from the moment you set your sights on achievement, we stand with you to spark the ideas that fuel the strategies and ensure your success. From strategic planning consultation, to revenue enhancement support, to sourcing great people, we are here and ready to... work with you every step of the way. Once you join forces with us, you’ll become the focus of our unlimited enthusiasm and commitment to the success of your unique property. Our attention to personal communication and an uncanny ability to quickly and creatively assimilate your individual needs and company culture set us apart. Our passion is maximizing what sets you apart. When your goal becomes your success, that is SSP.
SSP's looking for Conference/ Events and Convention Service Managers.
Task Force Consultants that are willing to travel, work in fast pace environments, easily adaptable, approachable, fast learners and are result driven!
Event Manager- CITY
Our task force consultants are required when hotels are experiencing revenue producing open positions. Task force work environments are fast paced with high expectations and are results driven. Those wishing to face unique and challenging projects will flourish in this role. Assignments include, but are not limited to: openings, management transitions, property re-positioning and staffing transitions. Extensive travel should be expected. Task force consultant will be on site for the duration of the assignment and will be afforded a trip home every second week end. All travel expenses are paid for.
Conference Services Management task force professional is a business partner responsible for all catering and conference services duties requiring a solid knowledge of CI/TY. They will manage accounts to achieve guest satisfaction and to solicit past and new business to ensure all revenue goals are exceeded. They are responsible for engaging in total Hotel revenue and yield strategies. The position shares responsibility for achieving revenue goals, guest and associate satisfaction.
Must be a US Citizen or have work permit to work in the United States.
CANDIDATE PROFILE
Catering Sales Manager- CITY
Experience
A minimum of 5 years of successful hotel catering or conference services management experience a MUST
A minimum of 3 years at full service hotel
Must have worked on property within the last 3 years.
Solid working knowledge of CI/TY, Certified is preferred
Specific measurable accomplishments in past positions
Skills & Knowledge
Catering Sales Manager
Must possess a maturity and professional disposition to operate in our Clients dynamic environments
Must embrace ongoing change
Must be able to comply with and exceed standards set forth by SSP in the execution of these skills
Ability to quickly understand and execute against defined assignment priorities
Ability to quickly assimilate and organize information to execute proactive sales activities
Must be able to examine and interpret data to identify improved revenue performance
Requires excellent organization, time management, and interpersonal skills
Must be an ambitious self-starter with a desire to learn
Must be willing to “pitch-in” and help co- workers with their job duties and be a team player
Knowledge of a hotel structure and how all departments interact
Creative and innovative problem solver
Energetic, proactive, takes calculated risks, and perseveres to attain goals
Leads through example, personal values, and vision
• Must be a US Citizen or hold a work permit and authorized to work in the United States.
• Travel expenses paid by SSP Show more details...
We, the partners and team at SSP, are everything in between. We are leaders from every side of the hospitality industry, and from the moment you set your sights on achievement, we stand with you to spark the ideas that fuel the strategies and ensure your success. From strategic planning consultation, to revenue enhancement support, to sourcing great people, we are here and ready to... work with you every step of the way. Once you join forces with us, you’ll become the focus of our unlimited enthusiasm and commitment to the success of your unique property. Our attention to personal communication and an uncanny ability to quickly and creatively assimilate your individual needs and company culture set us apart. Our passion is maximizing what sets you apart. When your goal becomes your success, that is SSP.
SSP's looking for Conference/ Events and Convention Service Managers.
Task Force Consultants that are willing to travel, work in fast pace environments, easily adaptable, approachable, fast learners and are result driven!
Event Manager- CITY
Our task force consultants are required when hotels are experiencing revenue producing open positions. Task force work environments are fast paced with high expectations and are results driven. Those wishing to face unique and challenging projects will flourish in this role. Assignments include, but are not limited to: openings, management transitions, property re-positioning and staffing transitions. Extensive travel should be expected. Task force consultant will be on site for the duration of the assignment and will be afforded a trip home every second week end. All travel expenses are paid for.
Conference Services Management task force professional is a business partner responsible for all catering and conference services duties requiring a solid knowledge of CI/TY. They will manage accounts to achieve guest satisfaction and to solicit past and new business to ensure all revenue goals are exceeded. They are responsible for engaging in total Hotel revenue and yield strategies. The position shares responsibility for achieving revenue goals, guest and associate satisfaction.
Must be a US Citizen or have work permit to work in the United States.
CANDIDATE PROFILE
Catering Sales Manager- CITY
Experience
A minimum of 5 years of successful hotel catering or conference services management experience a MUST
A minimum of 3 years at full service hotel
Must have worked on property within the last 3 years.
Solid working knowledge of CI/TY, Certified is preferred
Specific measurable accomplishments in past positions
Skills & Knowledge
Catering Sales Manager
Must possess a maturity and professional disposition to operate in our Clients dynamic environments
Must embrace ongoing change
Must be able to comply with and exceed standards set forth by SSP in the execution of these skills
Ability to quickly understand and execute against defined assignment priorities
Ability to quickly assimilate and organize information to execute proactive sales activities
Must be able to examine and interpret data to identify improved revenue performance
Requires excellent organization, time management, and interpersonal skills
Must be an ambitious self-starter with a desire to learn
Must be willing to “pitch-in” and help co- workers with their job duties and be a team player
Knowledge of a hotel structure and how all departments interact
Creative and innovative problem solver
Energetic, proactive, takes calculated risks, and perseveres to attain goals
Leads through example, personal values, and vision
• Must be a US Citizen or hold a work permit and authorized to work in the United States.
• Travel expenses paid by SSP Show more details...
via Salary.com
posted_at: 5 days agoschedule_type: Full-timework_from_home: 1
POSITION: Operations Manager DEPARTMENT: Operations REPORTS TO: General Manager FLSA STATUS: Exempt Summary As the world’s leading venue management company and producer of live event experiences, ASM Global is the preeminent management and content partner with over 350 venues worldwide. Operating and investing in the world’s most important stadiums, arenas, convention centers, and theaters requires unmatched dedication and the most profound expertise.
POSITION: Operations Manager DEPARTMENT: Operations REPORTS TO: General Manager FLSA STATUS: Exempt Summary As the world’s leading venue management company and producer of live event experiences, ASM Global is the preeminent management and content partner with over 350 venues worldwide. Operating and investing in the world’s most important stadiums, arenas, convention centers, and theaters requires unmatched dedication and the most profound expertise. Our focus is YOU! Through investments in growth, resources, and technology we strive to enhance the experience of our internal Team Members and to continue creating amazing live experiences for the guests that we serve. Responsible for the daily activities required to run, maintain, and service the facility and/or the events by performing the following duties personally or through subordinate supervisors: Essential Duties and Responsibilities Assists the General Manager in directing, supervising and scheduling all aspects of operations... including engineering; building and grounds; technical services; event services, including ADA compliance; public safety; security and custodial services. Coordinates the operations activities with other building departments and show-related contractors. Implement facility rules, regulation policies and procedures. Anticipate problems and appropriate solutions. Investigates, analyzes and resolves operational problems and complaints. Provide clear, concise, and timely communication of directives to other departments. Ensures that operations department receives pertinent information for most effective use of the facility and staffing. Assures facility readiness and smooth operation of events. Oversees maintenance of the physical plant and systems. Responsible for the Master MSDS log in the building. Serves as Manager on Duty as required. Supervisory Responsibilities Manages subordinate supervisors in any of the following departments: Changeover, Housekeeping, Maintenance, Operations, Production, Engineering, Carpenters, Electricians, Plumbers, Technical Services, Event Services, Public Safety, Security and/or Parking Departments. Is responsible for the overall direction, coordination, and evaluation of these units. Carries out supervisory responsibilities in accordance with Venues’ policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding; disciplining employees in conjunction with Human Resources; addressing complaints and resolving problems. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and/or Experience Bachelor's Degree from technical college with major in Management or Maintenance Engineering. Minimum of 2 years experience in Supervising or Managing in a similar facility Additional experience may be substituted for education Supervisory experience preferred Skills and Abilities Excellent organization skills Ability to prioritize and to handle multiple projects simultaneously Good written, verbal and interpersonal skills required; ability to interact with all levels of staff including management Ability to effectively supervise staff Strong customer service skills Professional presentation, appearance and work ethic Some computer skills Ability to work with limited supervision and as a team member Requires ability to work flexible hours, including nights, weekends and holidays, in addition to normal business hours. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to walk extensively; occasionally required to kneel, climb to high walkways or balance. The employee must occasionally lift and/or move up to 50 pounds. This position requires work inside and outside of the building and some exposure to adverse conditions. NOTE: The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position. ASM GLOBAL is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor. Our Work Experience is the combination of everything that's unique about us: our culture, our core values, our company meetings, our commitment to sustainability, our recognition programs, but most importantly, it's our people. Our employees are self-disciplined, hard working, curious, trustworthy, humble, and truthful. They make choices according to what is best for the team, they live for opportunities to collaborate and make a difference, and they make us the #1 Top Workplace in the area
Show more details...
via Dayton, NJ - Geebo
posted_at: 3 days agoschedule_type: Full-timesalary: 20–28 an hour
5.
0 17 hours ago Full Job Description Role/Title:
Meeting/Convention Planner Location:
Dayton, NJ Salary Range:
62k - 70k Onsite/remote/hybrid:
Hybrid Clutch Creative is a rapidly growing staffing agency.
We support our clients by identifying unreachable talent that helps their businesses grow.
Our candidates work with us because they know we have the best opportunities available to them and will help them navigate their next career move.
We care,
5.
0 17 hours ago Full Job Description Role/Title:
Meeting/Convention Planner Location:
Dayton, NJ Salary Range:
62k - 70k Onsite/remote/hybrid:
Hybrid Clutch Creative is a rapidly growing staffing agency.
We support our clients by identifying unreachable talent that helps their businesses grow.
Our candidates work with us because they know we have the best opportunities available to them and will help them navigate their next career move.
We care, we're honest, and we hustle--that's what makes us Clutch.
Clutch is looking for a Meeting/Convention Planner for a client of ours.
Responsibilities:
Schedule meetings and manage materials and services for multiple convention needs for recurring clients Reports on attendee and housing status to client on a daily basis Works with client requests and manages any changes Oversees communication with attendees Manage communication with Convention Management, Housing Bureaus, and Hotels Inspects rooms and displays for conferences Maintains budget... and budget changes throughout pre-planning and meeting execution Reviews event credit card statements and bills Plans individual conference activities which include the times, locations, and costs Manages and oversees payment process for housing Records financial information into the clients system During a convention, oversees on-site delivery of housing, registration, and badging delivery Liaison between the meeting facility and the planners Coordinates registration and payment procedures Manage vendors and organization staff by arranging meetings, events, and training sessions Negotiates contracts for hotels, lodging and meeting spaces Required skills:
Proficiency with Lanyon/StarCite, Cvent, etc.
2
years' experience executing projects Experience with trade shows, conventions Familiar with making effective presentations and prepare proposals, quotations and letters Experience in the event marketing or a creative solutions-based agency Thrives in an entrepreneurial and independent environment Embodies flexibility, open-mindedness and receptivity Proficient using Microsoft office programs Must be able to work in the Dayton, NJ area and have the required skills to be considered for this role.
If you are interested in this opportunity, please apply today.
#LI-CLUTCH.
Estimated Salary: $20 to $28 per hour based on qualifications Show more details...
0 17 hours ago Full Job Description Role/Title:
Meeting/Convention Planner Location:
Dayton, NJ Salary Range:
62k - 70k Onsite/remote/hybrid:
Hybrid Clutch Creative is a rapidly growing staffing agency.
We support our clients by identifying unreachable talent that helps their businesses grow.
Our candidates work with us because they know we have the best opportunities available to them and will help them navigate their next career move.
We care, we're honest, and we hustle--that's what makes us Clutch.
Clutch is looking for a Meeting/Convention Planner for a client of ours.
Responsibilities:
Schedule meetings and manage materials and services for multiple convention needs for recurring clients Reports on attendee and housing status to client on a daily basis Works with client requests and manages any changes Oversees communication with attendees Manage communication with Convention Management, Housing Bureaus, and Hotels Inspects rooms and displays for conferences Maintains budget... and budget changes throughout pre-planning and meeting execution Reviews event credit card statements and bills Plans individual conference activities which include the times, locations, and costs Manages and oversees payment process for housing Records financial information into the clients system During a convention, oversees on-site delivery of housing, registration, and badging delivery Liaison between the meeting facility and the planners Coordinates registration and payment procedures Manage vendors and organization staff by arranging meetings, events, and training sessions Negotiates contracts for hotels, lodging and meeting spaces Required skills:
Proficiency with Lanyon/StarCite, Cvent, etc.
2
years' experience executing projects Experience with trade shows, conventions Familiar with making effective presentations and prepare proposals, quotations and letters Experience in the event marketing or a creative solutions-based agency Thrives in an entrepreneurial and independent environment Embodies flexibility, open-mindedness and receptivity Proficient using Microsoft office programs Must be able to work in the Dayton, NJ area and have the required skills to be considered for this role.
If you are interested in this opportunity, please apply today.
#LI-CLUTCH.
Estimated Salary: $20 to $28 per hour based on qualifications Show more details...
via Salary.com
posted_at: 25 days agoschedule_type: Full-timework_from_home: 1
Join our team and get access to some of the hottest events of the year! Work alongside other rockstars as we create a never-forgetting experience for our guests! When joining our team, you will also gain access to DAY ONE medical, dental, vision benefits alongside with a whole slew of voluntary benefits such as disability, accident, pre-paid legal, critical illness, company matched 401k and so much more. Did I mention, FREE DOWNTOWN PARKING and FREE
Join our team and get access to some of the hottest events of the year! Work alongside other rockstars as we create a never-forgetting experience for our guests! When joining our team, you will also gain access to DAY ONE medical, dental, vision benefits alongside with a whole slew of voluntary benefits such as disability, accident, pre-paid legal, critical illness, company matched 401k and so much more. Did I mention, FREE DOWNTOWN PARKING and FREE EMPLOYEE MEALS each shift? Vacation, Sick, Holiday, and Personal Days too! Let's not forget our completely awesome employee events each year! *Some benefits may be available only be available in a full-time status, but lots of perks for part-time team members too! ASM Global, the leader in privately managed public assembly facilities has an excellent and immediate opening for an Event Manager at the Greater Columbus Convention Center. The Event Manager is responsible for providing professional client support in the planning, organization... and management of events within the facility. Monitors the coordination of these events, and all event coordination tasks after events are contracted through conclusion. Interacts with clients, facility staff, in-house concessionaires, and related personnel. MAJOR RESPONSIBILITIES: Establishes and maintains contact with client upon assignment of an event Serves as primary liaison between clients and facility departments Maintain rapport with clients, their associates, service suppliers, and building staff insuring the highest level of customer service Meets with and guides clients to plan and organize assigned events and interprets, explains, and implements contract provisions, facility rules, regulations, policies, and procedures Coordinates activities with various service contractors for assigned events Keeps clients informed as to the status of deadline schedules, including but not limited to floor plan submissions, meeting room set-up specifications, and event timelines Secures/coordinates pertinent event information for the most effective use of the facility including room set-ups, utility requirements, audio-visual needs, appropriate security, and other staffing Produces computer generated floor plans and determines facility equipment requirements Provide clear, concise, and timely communication of detailed event requirements to facility departments on a timely basis Prepares cost estimates and monitors final billing Participates in weekly production meetings to review upcoming event details with all building departments Required to work irregular schedule including nights, weekends, and holidays to accommodate business and client needs in the facility Must have the ability to interact with guests in a friendly, courteous, and polite manner. This will include initiating contact with guests within ten feet – i.e., smiling, saying “Good Day,” or helping when needed. Must feel comfortable when around large groups or speaking to a guest, as needed Understands the importance of providing customer service and in understanding of “The Magic is in the Details” All other assigned duties QUALIFICATIONS: Knowledge A good knowledge of the principles of administration as they relate to provision of facilities, services and equipment in a convention, exhibition, conference, or entertainment center. A general knowledge of the services, vendors, or other organizations involved in producing events. A minimum of two years college level course work in a hospitality or marketing related program preferred. Experience A minimum of two years’ experience in public facility management, promotion, or operation of conventions or trade shows or service-related operation preferred. Skills/Aptitudes Sound organizational, planning, and people skills. Excellent oral and written communication skills. Sound computer skills. Ability to prioritize multiple projects. Ability to demonstrate critical thinking skills. Professional appearance and strong work ethic. Ability to interact with all types of people in a polite and courteous manner. Ability to work well as a collaborator. TO APPLY: Visit: www.columbusconventions.com/employment Greater Columbus Convention Center Attn: Human Resources 400 N High Street Columbus, Ohio 43125 PHONE: 614-827-2541 FAX: 614-827-2537 ASM Global is an equal opportunity employer. It is the policy of ASM Global to prohibit discrimination and harassment of any type and to afford equal employment opportunities to Team Members and applicants, without regard to race, color, religion, sex, national origin, ancestry, age, disability, genetic information, gender identity, gender expression, veteran status, pregnancy, parental status, sexual orientation, military status, protected veteran status, or any other protected class. ASM Global will take action to employ, advance in employment and treat qualified Veterans and disabled Veterans without discrimination in all employment practices. Our Work Experience is the combination of everything that's unique about us: our culture, our core values, our company meetings, our commitment to sustainability, our recognition programs, but most importantly, it's our people. Our employees are self-disciplined, hard working, curious, trustworthy, humble, and truthful. They make choices according to what is best for the team, they live for opportunities to collaborate and make a difference, and they make us the #1 Top Workplace in the area
Show more details...
via Glassdoor
posted_at: 8 days agoschedule_type: Full-timework_from_home: 1
BCD Meetings & Events: Meeting Planner
About Us...
At BCD Meetings & Events (BCD M&E), we provide more than meeting and event planning services: we create connections that inspire, motivate, and change behavior for our customers. As the world’s most trusted and innovative meetings and events agency, BCD M&E cultivates a culture of people, passion and purpose to drive business forward.
Headquartered in Chicago, with locations in 50+ countries
BCD Meetings & Events: Meeting Planner
About Us...
At BCD Meetings & Events (BCD M&E), we provide more than meeting and event planning services: we create connections that inspire, motivate, and change behavior for our customers. As the world’s most trusted and innovative meetings and events agency, BCD M&E cultivates a culture of people, passion and purpose to drive business forward.
Headquartered in Chicago, with locations in 50+ countries across the world, BCD M&E’s team of 1,500+ people are committed to sustainability and driving success for our customers, our business, and ourselves.
We offer a competitive salary and benefits package. Most importantly, we value our people and are committed to your success and continued growth. Learn more about us at bcdme.com/careers.
About the role:
We are looking for a Conventions Meeting Planner to join our dynamic team within our Life Sciences Division. In this stakeholder-facing role, you will act as the convention planning lead and project manager on each meeting. You will collaborate with stakeholders and vendors alike to ensure each meeting and convention is executed flawlessly and compliantly from exhibit sponsorship, to registration, to menu planning through onsite execution and budget reconciliation and everything in between. You will keep projects running on time, on budget, and within compliance guidelines. If you are someone who has strong planning skills and mastered the art of managing multiple priorities, then read on!
About the Role
• Act as the main point of contact for your stakeholder, and ensure all milestones are clearly communicated and met. Be consultative in your approach. After all, you are an expert in meetings management.
• Communicate effectively with the exhibit design company and other vendor partners. You’ll be responsible for working with housing bureaus, ordering badges, collaborating on the design of booth sets, AV/Production needs (as necessary), ad hoc meetings and events, ground transportation, signage, and more!
• Build, monitor, and maintain concise and accurate event budgets. Think outside of the box on creative cost savings and menu planning ideas but ensure we remain compliant. Negotiate vendor contracts and build long-lasting partnerships.
• Create clear & simple attendee communications and registration websites. Create a well-timed and accurate communication plan.
• Ensure everyone, from stakeholders to attendees to staff members has a positive and memorable experience from the invitation stage, through onsite, and departure. We aim to please!
• The ability to travel regularly
You’re good at:
• Communicating with stakeholders. You have the ability to own the room and convey confidence, knowledge of best practices in events, and a professional presence at first impression and on-going.
• Managing multiple priorities and being adaptable. You have exceptional problem-solving skills, are calm under pressure, and work well in a collaborative environment.
• Establishing long-lasting, professional relationships with stakeholders, co-workers, and vendors.
• Managing the complex world of compliance including understanding Meal Caps, State & Country Laws, and Transfer of Value reporting when applicable.
• Cvent, Excel, and Microsoft Office Suite.
• Our ideal candidate possesses 3+ years in a lead planner role in the Pharmaceutical or Life Sciences industry
You might also have:
• A college degree from a 4-year institution.
You should know:
• This role is virtual
• Our standard working hours are 8:30 AM -5:30 PM with an hour break.
• Covid vaccination might be required for this role.
How to apply:
Click ‘Apply Now’ to be considered.
At BCD Meetings & Events we value you, our culture and success is defined by you. We carefully consider a wide range of compensation factors, including your professional background and experience. The salary range for candidates in applicable jurisdictions in the US for the position of Meeting Planner is between $55,000 and $66,000 The actual pay depends on your skills, qualifications, experience, geographical location and project budget.
#LI-Remote
#LI-LZ1
#LI-KW1 Show more details...
About Us...
At BCD Meetings & Events (BCD M&E), we provide more than meeting and event planning services: we create connections that inspire, motivate, and change behavior for our customers. As the world’s most trusted and innovative meetings and events agency, BCD M&E cultivates a culture of people, passion and purpose to drive business forward.
Headquartered in Chicago, with locations in 50+ countries across the world, BCD M&E’s team of 1,500+ people are committed to sustainability and driving success for our customers, our business, and ourselves.
We offer a competitive salary and benefits package. Most importantly, we value our people and are committed to your success and continued growth. Learn more about us at bcdme.com/careers.
About the role:
We are looking for a Conventions Meeting Planner to join our dynamic team within our Life Sciences Division. In this stakeholder-facing role, you will act as the convention planning lead and project manager on each meeting. You will collaborate with stakeholders and vendors alike to ensure each meeting and convention is executed flawlessly and compliantly from exhibit sponsorship, to registration, to menu planning through onsite execution and budget reconciliation and everything in between. You will keep projects running on time, on budget, and within compliance guidelines. If you are someone who has strong planning skills and mastered the art of managing multiple priorities, then read on!
About the Role
• Act as the main point of contact for your stakeholder, and ensure all milestones are clearly communicated and met. Be consultative in your approach. After all, you are an expert in meetings management.
• Communicate effectively with the exhibit design company and other vendor partners. You’ll be responsible for working with housing bureaus, ordering badges, collaborating on the design of booth sets, AV/Production needs (as necessary), ad hoc meetings and events, ground transportation, signage, and more!
• Build, monitor, and maintain concise and accurate event budgets. Think outside of the box on creative cost savings and menu planning ideas but ensure we remain compliant. Negotiate vendor contracts and build long-lasting partnerships.
• Create clear & simple attendee communications and registration websites. Create a well-timed and accurate communication plan.
• Ensure everyone, from stakeholders to attendees to staff members has a positive and memorable experience from the invitation stage, through onsite, and departure. We aim to please!
• The ability to travel regularly
You’re good at:
• Communicating with stakeholders. You have the ability to own the room and convey confidence, knowledge of best practices in events, and a professional presence at first impression and on-going.
• Managing multiple priorities and being adaptable. You have exceptional problem-solving skills, are calm under pressure, and work well in a collaborative environment.
• Establishing long-lasting, professional relationships with stakeholders, co-workers, and vendors.
• Managing the complex world of compliance including understanding Meal Caps, State & Country Laws, and Transfer of Value reporting when applicable.
• Cvent, Excel, and Microsoft Office Suite.
• Our ideal candidate possesses 3+ years in a lead planner role in the Pharmaceutical or Life Sciences industry
You might also have:
• A college degree from a 4-year institution.
You should know:
• This role is virtual
• Our standard working hours are 8:30 AM -5:30 PM with an hour break.
• Covid vaccination might be required for this role.
How to apply:
Click ‘Apply Now’ to be considered.
At BCD Meetings & Events we value you, our culture and success is defined by you. We carefully consider a wide range of compensation factors, including your professional background and experience. The salary range for candidates in applicable jurisdictions in the US for the position of Meeting Planner is between $55,000 and $66,000 The actual pay depends on your skills, qualifications, experience, geographical location and project budget.
#LI-Remote
#LI-LZ1
#LI-KW1 Show more details...
via Glassdoor
posted_at: 11 days agoschedule_type: Full-timesalary: 35,360 a yearwork_from_home: 1
Meeting Planner Job Description
Responsibilities...
- Plan and execute meetings, conferences, and events for clients - Respond to gov't job sites daily for lodging opportunities and conferences. Prepare RFP' s for hotel distribution.
- Coordinate with vendors such as hotels, caterers, and audiovisual companies, to ensure successful events
- Negotiate contracts with vendors to secure the best pricing and services for clients
- Manage event budgets
Meeting Planner Job Description
Responsibilities...
- Plan and execute meetings, conferences, and events for clients - Respond to gov't job sites daily for lodging opportunities and conferences. Prepare RFP' s for hotel distribution.
- Coordinate with vendors such as hotels, caterers, and audiovisual companies, to ensure successful events
- Negotiate contracts with vendors to secure the best pricing and services for clients
- Manage event budgets and track expenses to ensure events stay within budget
- Develop event timelines and schedules (when applicable) to ensure all aspects of the event run smoothly
- Communicate with clients to understand their needs and geographic locations of interest
- Provide excellent guest services to attendees during event. - Attend Fam tours and reverse trade shows
Requirements:
- Prefer someone with a minimum of 3 years of hotel sales and gov't contracting experience. Will train the right person on the gov't contracting side. - Requires dedication and excellent communication skills, both written and verbal
- Strong organizational skills and attention to detail
- Ability to meet deadlines with quick turnarounds (when applicable)
- Proficient in office 365 (word, excel and outlook)
- Knowledge of conference planning & hotel lodging
Benefits:
- Base salary plus commission
- Paid time off
If you are a detail-oriented individual with a passion for hospitality and event planning, we encourage you to apply for this opportunity.
Job Type: Full-time
Pay: From $35,360.00 per year
Benefits:
• Paid time off
Schedule:
• Choose your own hours
• Monday to Friday
Supplemental pay types:
• Commission pay
Experience:
• Events management: 2 years (Required)
• Customer service: 3 years (Required)
Work Location: Remote Show more details...
Responsibilities...
- Plan and execute meetings, conferences, and events for clients - Respond to gov't job sites daily for lodging opportunities and conferences. Prepare RFP' s for hotel distribution.
- Coordinate with vendors such as hotels, caterers, and audiovisual companies, to ensure successful events
- Negotiate contracts with vendors to secure the best pricing and services for clients
- Manage event budgets and track expenses to ensure events stay within budget
- Develop event timelines and schedules (when applicable) to ensure all aspects of the event run smoothly
- Communicate with clients to understand their needs and geographic locations of interest
- Provide excellent guest services to attendees during event. - Attend Fam tours and reverse trade shows
Requirements:
- Prefer someone with a minimum of 3 years of hotel sales and gov't contracting experience. Will train the right person on the gov't contracting side. - Requires dedication and excellent communication skills, both written and verbal
- Strong organizational skills and attention to detail
- Ability to meet deadlines with quick turnarounds (when applicable)
- Proficient in office 365 (word, excel and outlook)
- Knowledge of conference planning & hotel lodging
Benefits:
- Base salary plus commission
- Paid time off
If you are a detail-oriented individual with a passion for hospitality and event planning, we encourage you to apply for this opportunity.
Job Type: Full-time
Pay: From $35,360.00 per year
Benefits:
• Paid time off
Schedule:
• Choose your own hours
• Monday to Friday
Supplemental pay types:
• Commission pay
Experience:
• Events management: 2 years (Required)
• Customer service: 3 years (Required)
Work Location: Remote Show more details...
Norton safe Web